EDUBase sends SMS, branded SMS and WhatsApp straight from fee, attendance and exam screens, so staff do not need to write code against a raw API. You connect a branded SMS provider in SMS Gateway Settings and link your school's WhatsApp number by QR code.
Do schools need a raw SMS or WhatsApp API?
Most schools do not need to program against an API. What they need is for the challan, the absentee alert and the marks message to go out by themselves, in the school's wording, and for a record to show what was sent.
A raw API suits a developer building a custom system. A school office is better served when messaging is already built into the screens it uses every day.
- Fee challans and reminders
- Absentee alerts
- Marks and result messages
- Notices and PTM invitations
How does branded SMS work in EDUBase?
A branded (masking) SMS provider can be connected through SMS Gateway Settings. Messages then go out under the school's own sender name instead of an ordinary mobile number.
Wording is controlled through SMS templates for challan, absentee, marks and HRM messages, with placeholders for the student's or family's details.
- Connect a masking or branded provider in SMS Gateway Settings
- Write your own SMS templates with placeholders
- Check what was sent in the SMS Report and Family SMS Report
Can a school use its own SIM instead of a gateway?
Yes. The EDUBase Free SMS Sending App runs on an Android phone and sends the portal's SMS queue from the school's own SIM, campus by campus. It is downloaded from the portal rather than from Google Play.
This suits schools that want to start simply. A branded gateway can be added later without changing how staff work.
How does WhatsApp messaging work for schools?
The school links its own WhatsApp number by scanning a QR code. Messages can then be sent through the hosted service, or through the EDUBase WhatsApp Sender (Desktop), which runs on a school PC (Windows).
One screen shows WhatsApp balance, sending statistics and message history. Absentee alerts and fee reminders can be sent by WhatsApp as well as SMS.
- Hosted service: no school PC needed
- Desktop sender: runs on a Windows PC at the school
- Delivery logs for review
Which messages can be automated?
Fee Automation can send defaulter reminders monthly. You choose the day, the hour, the channels (SMS, WhatsApp, branded SMS or app) and the recipients. Every automation ships switched off, previews before it acts and keeps a run history.
Parents can also receive Parents App notifications for notices, messages, PTMs, challans and attendance.
- Scheduled challan generation with optional parent alerts
- Automatic fee defaulter reminders
- Absentee alerts from attendance, including QR and gate scans
What should you ask before choosing a messaging setup?
Ask who controls the wording, whether delivery can be checked, and whether messaging is tied to the fee and attendance records. For questions about setting up messaging for your school, contact sales on +92 300 0148829.
- Is the sender name the school's own?
- Can staff change templates without a developer?
- Is there a delivery log per message?
- Can it work per campus?
Messaging options available to a school in EDUBase
| Option | What it uses | Best suited to | Where to check delivery |
|---|---|---|---|
| Free SMS Sending App | Android phone with the school's own SIM | Schools starting simply, campus by campus | SMS Report |
| Branded SMS gateway | Masking provider set in SMS Gateway Settings | Schools wanting their own sender name | SMS Report and Family SMS Report |
| WhatsApp hosted service | School's WhatsApp number linked by QR code | Schools without a spare PC | Balance, statistics and message history screen |
| WhatsApp desktop sender | School PC on Windows with linked number | Schools that prefer a local sender | Balance, statistics and message history screen |
| Parents App notification | EDUBase Parents App on Android | Families who have installed the app | App Notification Report |
Related
- Integrations: Bank, SMS, WhatsApp & Biometric — Bank fee collection with HBL, Bank Alfalah, Meezan, PayPro and KuickPay; SMS and WhatsApp gateways; QR, biometric and face devices.
- Intelligent Automation & AI — Scheduled fee automation, AI support assistants, form-fill copilots and audit scans, built for education data.
- Sms whatsapp notifications on edubaseems.com
- Fee automation on edubaseems.com
- Student attendance on edubaseems.com
- Fee reports on edubaseems.com