Automation for the boring work, AI for the questions.
Schools lose hours to repeat tasks: generating monthly challans, applying late fees, chasing defaulters, answering the same how-to questions. We automate the schedule-driven work and put an AI assistant in front of the rest, trained on our own knowledge base rather than the open internet.
What you get
- Monthly challans, late fees and defaulter reminders generated on a schedule
- An in-portal assistant that answers staff in English or Roman Urdu with links to the exact screen
- Voice input and a form-fill copilot that proposes fields for the user to review and save
- Read-only AI account scans that list contradictory records for a person to confirm
The AI assistant, voice input, PTM summaries and AI Account Scanning are live features of EDUBase EMS, not a roadmap.
How we deliver it
Workflow automation
Scheduled challan generation, late-fee accrual, absentee and defaulter notifications by SMS, WhatsApp or app, and daily owner summaries.
AI support assistant
Built into the portal; answers from EDUBase's knowledge base and tutorial videos, with voice input and Roman Urdu starters.
Copilots on forms
Describe the task and the assistant proposes the fields; the user always reviews before saving. Nothing is written silently.
Meeting and voice summaries
PTM voice notes recorded in the Teacher App are drafted into written summaries the teacher can edit; the audio is kept.
Audit & risk scans
Read-only scans of a school's data for contradictions, and optional scheduled reviews of flagged conversations to support the school's own oversight.
Frequently asked questions
Does the AI change our data automatically?
No. Assistants propose; people save. Audit scans list findings with example IDs and change nothing.
Which language does the assistant speak?
English and Roman Urdu, with suggested questions phrased the way schools actually write.
Can automation be turned off per campus?
Yes. Scheduled generation, late fees and reminders are configured per school and can be paused or scoped.
Related services
- Education ERP & LMS DevelopmentCustom school, college and academy management software, or new modules on top of EDUBase EMS.Read more
- Integrations: Bank, SMS, WhatsApp & BiometricBank fee collection with HBL, Bank Alfalah, Meezan, PayPro and KuickPay; SMS and WhatsApp gateways; QR, biometric and face devices.Read more
- Training & SupportLive Google Meet training, module video playlists, in-app docs and an AI assistant, with WhatsApp and phone support in working hours.Read more
Tell us about your institution.
A demo on your own data, a scoped quote for custom work, or just a question: send the form or message us on WhatsApp. We reply in working hours.
Ready to see it on your own data?
Book a free demo, or message us on WhatsApp and we will reply in working hours.